Glasses Reimbursement – Poland
We are committed to offering programs that support your well-being, recognising it’s personal and distinctive to each individual.
Eligibility
Full-time, regular part-time employees and fixed term contractors with headcount are eligible as of their date of hire for reimbursement through the Eye Care Reimbursement Program.
Program Details
The company will reimburse eligible expenses incurred once per calendar year up to the following maximum caps:
- Eye Test / Annual Vision Appointment: Up to PLN 250 per calendar year.
- Frames & Lenses & Contact Lenses (for VDU/DSE use only):
- Frames – PLN 200
- Lenses & Contact Lenses – 100% (up to a maximum of PLN 1,800)
Note: Expenses exceeding these individual caps are the responsibility of the employee. Additionally, annual allowances are valid strictly per calendar year, meaning any unused balances expire on December 31, cannot be cashed out, and do not roll over into the following year.
Eligible expenses (once per calendar year)
The following items are eligible under the program, if required specifically for display screen equipment (DSE/VDU) work.
- Eye Tests/Annual Vision Appointment
- Frames & Lenses, including contact lenses
Exclusions
- Designer glasses
- Sunglasses
Filing a Claim
Employees who wish to utilise this benefit shall submit the claims through the Espresa platform, separated from other expenses, and with the relevant proof of payment.
Please submit the expense in the Eye Care Wallet on Espresa. When entering your reimbursement, you will need to select Eye Test, Frames, or Lenses (including contact lenses) as the Expense Type. Submissions that do not include receipts will not be considered for reimbursement and will be denied.
Receipts should include:
- Completed Eye Examination Form
- The date of the service
- Items paid for (eye tests, frames, lenses, including contact lenses)
- The amount that was paid
- The name of the optician/ophthalmologist
- The Eye Examination Form must be marked and signed by the optician/ophthalmologist confirming the prescription is required for computer screen use.
Payment is only allowed for services that have already been provided, not for services to be provided in the future. Employees should not use their corporate American Express card for these types of services. All expenses should be paid out of pocket. Period of entitlement runs on a calendar year basis (i.e. January 1st to December 31st). Submissions by active employees must be received by November 30th of each year in order for payment to be issued by the final payroll of the year.
Claims that are received after November 30th are not guaranteed to be paid against the current plan year maximum and may be paid out in the following plan year. Employees who are leaving the organization must submit a claim prior to their final date of employment. Claims received after an employee terminates will not be eligible for payment.
Payment
Reimbursement will be made to you in the same manner as you are reimbursed for your other Espresa expenses via payroll. For questions concerning this benefit, eligible expenses, or your eligibility, please contact support@espresa.com or use the chat feature on the Espresa site.
Taxation
This benefit is taxable in non-US locations, and the amount spent will be subject to employee taxes as well as employer taxes and contributions based on taxable earnings.